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How?
Use the worksheet alongside the original records; use an official form where required.
Fill in
By making a receipt you agree to the Terms and Privacy Policy. The Bitcoin record is permanent.
move out checklist for tenants
Have your deposit records ready when they matter.
Move out checklist for tenants — Have your deposit records ready when they matter. Use the free worksheet for condition notes, move-in records, move-out photos and messages with the landlord.
Your photos and files stay on your device, so keep them.
Your free move-out records checklist.
Keep the original source records alongside this supplementary worksheet.
- Condition / existing damage notes
- Move-in record kept
- Move-out photo files kept
- Messages with landlord kept
Check your regulator's own form. The printable version lists the source behind every field. CSV versions have an instruction row above the headings.
Then date your filled-in copy.
Keep the completed copy and its source records. A time receipt dates those exact bytes; it does not establish that an entry is true or accepted. Save a new copy when a condition set is complete.
Your record, one step at a time.
Your photos and files stay on your device, so keep them.
Local preview: files are fingerprinted here. Notes and progress stay in this browser. Keep downloaded copies; browser storage is not a backup.
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How?
Add the exact original files for this part of the record. Keep them unchanged; a different export or edit has a different fingerprint.
Add link and screenshots
The link is recorded, not fetched or verified.
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How?
Add the exact original files for this part of the record. Keep them unchanged; a different export or edit has a different fingerprint.
Add link and screenshots
The link is recorded, not fetched or verified.
0 items
How?
Add the exact original files for this part of the record. Keep them unchanged; a different export or edit has a different fingerprint.
Add link and screenshots
The link is recorded, not fetched or verified.
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How?
Record the date, time, place and who you spoke to. New notes are saved separately rather than editing an old note.
How to keep notes that hold upWrite it down
By making a receipt you agree to the Terms and Privacy Policy. The Bitcoin record is permanent.
By making a receipt you agree to the Terms and Privacy Policy. The Bitcoin record is permanent.
How to keep notes that hold up
Write notes as soon as you can. Keep the original account rather than replacing it later; the venue decides what weight it gets.
- Write it down straight away, on paper or in the box on a step.
- Put the date, time and place at the top, and who you spoke to.
- Use their words where you can; separate what you saw from what you were told.
- Sign or initial a paper note, photograph it and add the photo.
- Never edit an old note. Add a new dated entry when something changes. A device save time is not independent time evidence or proof of event order.
Security deposit evidence
Security deposit evidence
01 · Keep the exact files
Use the free worksheet for condition notes, move-in records, move-out photos and messages with the landlord.
Records to keep: Move-in receipt · Move-out photos · Messages with landlord
Security deposit evidence
02 · Date the file’s code
Your device fingerprints the selected file or manifest. Dated follows an independent timestamp; Permanent follows Bitcoin anchoring.
An independent time, tied to the exact bytes.
Security deposit evidence
03 · Keep the evidence
Keep the signed official inspection records and evidence of delivery. A file date does not replace the deposit scheme’s process.
Keep the originals too. A changed or compressed copy has a different fingerprint.
Try a file. It stays here.
Make a test receipt on this device.
By making a receipt you agree to the Terms and Privacy Policy. The Bitcoin record is permanent.
or drop a file here
Scope of the cited rule.
In Washington State, RCW 59.18.260 requires the covered move-in condition checklist to be signed and dated by landlord and tenant when collecting a security deposit. This is Washington guidance, not a universal checklist rule.
As of October 30, 2026.
Read the primary sourceReal cases: why the saved copy matters.
Real cases where dated records mattered. We don’t claim a time receipt would have changed the result.
Texas, US · 2024
Keep repair requests with photos and checklists
A tenant disputed damage claims and relied on a move in list and a texted flood photo. The manager did not recall the text, and there was no written repair request. The appeal court kept the decision against the tenant.
Texas appeal decision; the record included evidence from both sides.
Summarized on Oct 29, 2026
Read the decision ›Ohio, US · 2018
Keep rent receipts beside property photos
A tenant disputed rent owed and items in the landlord's photos. No cash rent receipts were shown, and the lease said the home started in excellent condition. The appeal court kept the tenant's loss.
Summarized on Oct 29, 2026
Read the decision ›Washington, US · 2023
Return the signed move in checklist
Tenants said their landlord signed the move in checklist but never sent them a copy. The appeal court found that broke the rule and overturned a ruling that paid them nothing. It also called for a new look at repair costs under the right test.
Summarized on Oct 29, 2026
Read the decision ›Texas, US · 2022
Keep the photos you sent when faults appeared
A tenant sent photos of damp and defects, while the landlord said the scenes had been made to look worse. The jury largely sided with the tenant. The appeal court reduced one payment but kept the finding that the landlord wrongly held the deposit on purpose.
Appeal decision with a partial reduction in damages; the deposit finding remained in place.
Summarized on Oct 29, 2026
Read the decision ›What courts, schemes and regulators say.
Positions below refer to the cited rule or record type, not endorsement of Timevolt. This service is not represented as an eIDAS qualified timestamp provider. A non-qualified timestamp does not receive the qualified timestamp presumption.
mydeposits adjudication (evidence guidance)
Photos should carry a visible date and time stamp; text messages, WhatsApp and emails count as written evidence; adjudicators decide on the documents alone and return the deposit if evidence is insufficient.
Scheme guidance, not a statute. It endorses dated digital evidence but does not mention cryptographic timestamps.
Source summary as of 2026-10-28. Check the current source and applicable local rules.
Read the sourceResidential Landlord-Tenant Act, RCW 59.18.260
A written move-in checklist describing condition and existing damage must be signed and dated by landlord and tenant and a copy given to the tenant; if none is given, the landlord is liable for the deposit and fees can be awarded.
The law wants a signed, dated checklist; a time receipt on your own files does not replace it but can date your own photos alongside it.
Source summary as of 2026-10-28. Check the current source and applicable local rules.
Read the sourceDepartment of Banking security deposit complaint checklist
Complaint requires proof the security deposit was paid, a copy of the rental agreement, and copies of any correspondence about the complaint; certified mail receipt and return receipt are listed for complaints about deposits above the legal limit.
Lists what to attach and says nothing about timestamps or digital file dating.
Source summary as of 2026-10-28. Check the current source and applicable local rules.
Read the sourceOther ways to do this
Prices change. Check each provider’s site for current prices and service details.
Related workflows.
Proves / Doesn’t prove
Proves
A completed time receipt shows that the exact selected file existed by the independently witnessed time. You can check whether a later copy has the same bytes. It does not establish creation time, authorship, identity, event order, location or the truth of the contents.
Doesn’t prove
It does not prove who took a photo, where or when the scene was actually photographed, that it shows the real condition of the unit, that the landlord received it, or who is entitled to the deposit.
This cannot establish truthful photos, notice to the landlord, entitlement to the deposit or acceptance of a claim.
These are the bounds of a completed proof. The local tester does not establish any time. The chosen court, scheme or regulator decides what to accept.
Questions, answered plainly.
Your file stays on your device. During normal receipt creation, your device sends a randomized code made from its fingerprint, plus encrypted recovery data. It doesn't send the plain fingerprint or the random value that opens the code. Keep the original file and the complete receipt for checking. Privacy Policy.
What evidence do I need to get my security deposit back?
Proof you paid the deposit, the lease, move-in condition (a signed checklist and dated photos), move-out photos, and your messages with the landlord, plus proof of your forwarding address. Rules differ by state or country.
Source summary as of October 30, 2026. Check the current source and its scope.
Context for this answerWho has to prove the damage, the tenant or the landlord?
In UK deposit schemes the deposit stays with the tenant until the landlord provides evidence for a deduction. In US states it varies, but landlords generally need to document what they charge for.
Source summary as of October 30, 2026. Check the current source and its scope.
Context for this answerShould my photos have a date and time on them?
Yes. A UK deposit scheme advises a visible date and time stamp and says blurry or undated images are weak evidence. A time receipt adds a separate date for the file itself.
Source summary as of October 30, 2026. Check the current source and its scope.
Context for this answerDo text messages and emails count as evidence?
Generally yes. One UK deposit scheme calls texts, WhatsApp chats and emails valid written communication, and says phone calls with no written follow-up are very hard to prove.
Source summary as of October 30, 2026. Check the current source and its scope.
Context for this answerWhat if the landlord never gave me a move-in checklist?
It depends on where you live. In Washington a landlord who takes a deposit without a signed, dated move-in checklist is liable for the full deposit, so make your own dated record and check your local rule.
Source summary as of October 30, 2026. Check the current source and its scope.
Context for this answerDoes a Timevolt time receipt prove my photos show the real condition?
A completed time receipt shows that the exact selected file existed by the independently witnessed time. You can check whether a later copy has the same bytes. It does not establish creation time, authorship, identity, event order, location or the truth of the contents.
Source summary as of October 30, 2026. Check the current source and its scope.
Context for this answerDo I upload my photos to get a receipt?
Your file stays on your device. During normal receipt creation, your device sends a randomized code made from its fingerprint, plus encrypted recovery data. It doesn't send the plain fingerprint or the random value that opens the code. Keep the original file and the complete receipt for checking.
Source summary as of October 30, 2026. Check the current source and its scope.
Context for this answerThe file tester runs on your device. It does not issue a timestamp or take a payment.
Keep the records you already have.
Keep your original files and any existing official records while the receipt service is being prepared.