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Timevolt / Supplier due-diligence pack as collected at onboarding
Procurement / third-party risk

Vendor due diligence checklist with a dated evidence pack

Vendor due diligence checklist with a dated evidence pack. Keep your original source records together, then date the exact files. It does not prove who made the file, where events happened, whether the content is true, or whether a rule or contract was satisfied.

Try a file locally

Your photos and files stay on your device, so keep them.

EXAMPLE
Supplier due-diligence pack as collected at onboarding
1 Nov 2026
Authority time: 14:02 UTC · example
Bitcoin block time: 14:10 UTC · example
Last checked: 15:02 UTC · example
✓ Dated◆ Permanent
Now keep it safe: three things
  1. Keep your photos and files unedited. The receipt only matches the originals. Put them in an album such as “My records”.
  2. Save this receipt to your camera roll.

    Keep the receipt file too. The image is a handy copy; checking needs the file.

  3. Email it to yourself.Email it to myself

    Your mail app opens a draft. Attach your receipt image and receipt file. Don’t attach your photos or documents. Timevolt does not send it or know whether it was sent.

Your record, one step at a time.

Your photos and files stay on your device, so keep them.

Local preview: files are fingerprinted here. Notes and progress stay in this browser. Keep downloaded copies; browser storage is not a backup.

0 items
How?

Add the exact original files for this part of the record. Keep them unchanged; a different export or edit has a different fingerprint.

Add link and screenshots

The link is recorded, not fetched or verified.

    0 items
    How?

    Record the date, time, place and who you spoke to. New notes are saved separately rather than editing an old note.

    How to keep notes that hold up
    Write it down

    By making a receipt you agree to the Terms and Privacy Policy. The Bitcoin record is permanent.

      By making a receipt you agree to the Terms and Privacy Policy. The Bitcoin record is permanent.

      How to keep notes that hold up

      Write notes as soon as you can. Keep the original account rather than replacing it later; the venue decides what weight it gets.

      1. Write it down straight away, on paper or in the box on a step.
      2. Put the date, time and place at the top, and who you spoke to.
      3. Use their words where you can; separate what you saw from what you were told.
      4. Sign or initial a paper note, photograph it and add the photo.
      5. Never edit an old note. Add a new dated entry when something changes. A device save time is not independent time evidence or proof of event order.
      Supplier due-diligence pack as collected at onboarding
      Supplier due-diligence pack as collected at onboarding

      01 · Keep the exact files

      Keep the original files for supplier due-diligence pack as collected at onboarding. Include any existing photos, signed records and source-system exports.

      Records to keep: Questionnaire, certificates, sanctions screening output

      Supplier due-diligence pack as collected at onboarding

      02 · Date the file’s code

      Your device fingerprints the selected file or manifest. Dated follows an independent timestamp; Permanent follows Bitcoin anchoring.

      An independent time, tied to the exact bytes.

      Supplier due-diligence pack as collected at onboarding

      03 · Keep the evidence

      Keep the original files and complete receipt separately, alongside any existing venue, signature and workflow records.

      Keep the originals too. A changed or compressed copy has a different fingerprint.

      Try a file. It stays here.

      Make a test receipt on this device.

      By making a receipt you agree to the Terms and Privacy Policy. The Bitcoin record is permanent.

      or drop a file here

      Real cases: why the saved copy matters.

      Real cases where dated records mattered. We don’t claim a time receipt would have changed the result.

      US OFAC · 2019

      Check where a supplier's materials came from

      Supplier audits missed North Korean material in goods bought through China. The trade watchdog settled possible rule breaches with the buyer. Its account described stronger supplier audits and checks on where goods came from.

      Summarized on Oct 29, 2026

      Read the source ›
      US OFAC · 2026

      Clear shipping papers may hide origin risks

      A firm checked customer and shipping papers, but its program missed risks about where cargo came from. The trade watchdog settled possible rule breaches. The firm accepted steps to improve its checks.

      Summarized on Oct 29, 2026

      Read the source ›

      Related cases

      US OFAC · 2023

      Screen the customer behind a reseller

      Related: reseller and end-customer screening

      A software firm's weak screening and reseller deals let banned sales go through. The trade watchdog settled possible rule breaches. Its account set out gaps in screening and internal checks.

      Summarized on Oct 29, 2026

      Read the source ›

      What courts, schemes and regulators say.

      Positions below refer to the cited rule or record type, not endorsement of Timevolt. This service is not represented as an eIDAS qualified timestamp provider. A non-qualified timestamp does not receive the qualified timestamp presumption.

      Needs something else · US regulated banking organizations

      US banking supervisors

      Risk-based third-party due diligence and monitoring

      The bank chooses and documents diligence proportionate to risk; a complete-looking folder is not a substantive finding.

      Source summary as of 2026-10-28. Check the current source and applicable local rules.

      Read the source
      Needs something else · US sanctions framework

      OFAC framework

      Customer ownership, intermediaries and supply-chain diligence

      Ownership and geography matter; preserving a screening export does not prove the underlying identifiers were complete.

      Source summary as of 2026-10-28. Check the current source and applicable local rules.

      Read the source

      Other ways to do this

      Prices change. Check each provider’s site for current prices and service details.

      • Sumsub Business Verification

        Provides business verification and screening products with case management.

        Visit site

      • Persona

        Provides verification workflows and case review.

        Visit site

      • Companies House public search

        Provides manual source document lookup.

        Visit site

      Related workflows.

      Quarterly user access review: the reviewer list, decisions and removals frozen as submittedAccess or license request, manager approval and grantQuarterly user access review: the list shown to the reviewer, each keep/remove decision and proof removals happenedHuman-in-the-loop approval before an AI agent executes a high-impact action (refund, payment instruction, production change, customer message)Who was physically present at a members' or condo board meetingHuman-made process record

      Proves / Doesn’t prove

      Proves

      A completed time receipt shows that the exact selected file existed by the independently witnessed time. You can check whether a later copy has the same bytes. It does not establish creation time, authorship, identity, event order, location or the truth of the contents.

      Doesn’t prove

      It does not prove who made the file, where events happened, whether the content is true, or whether a rule or contract was satisfied.

      It does not prove who made the file, where events happened, whether the content is true, or whether a rule or contract was satisfied.

      These are the bounds of a completed proof. The local tester does not establish any time. The chosen court, scheme or regulator decides what to accept.

      Questions, answered plainly.

      Your file stays on your device. During normal receipt creation, your device sends a randomized code made from its fingerprint, plus encrypted recovery data. It doesn't send the plain fingerprint or the random value that opens the code. Keep the original file and the complete receipt for checking. Privacy Policy.

      Why keep the screening inputs as well as results?

      The action identifies shortcomings involving customer identifiers and screening; a result without its inputs can hide important limits.

      Source summary as of October 30, 2026. Check the current source and its scope.

      Context for this answer
      Why save the original supplier statements?

      The settlement shows how stated origin and documents differed from the underlying risk; preserve what was actually provided.

      Source summary as of October 30, 2026. Check the current source and its scope.

      Context for this answer
      Can checks stop when onboarding is complete?

      The banking guidance covers ongoing monitoring as well as initial diligence.

      Source summary as of October 30, 2026. Check the current source and its scope.

      Context for this answer
      Does this replace risk analysis?

      No. The OFAC framework treats due diligence and testing as substantive controls.

      Source summary as of October 30, 2026. Check the current source and its scope.

      Context for this answer
      Is a register extract enough to establish identity?

      It is a source record to review; this page does not treat it as complete verification or proof of truth.

      Source summary as of October 30, 2026. Check the current source and its scope.

      Context for this answer

      The file tester runs on your device. It does not issue a timestamp or take a payment.

      Keep the records you already have.

      Keep your original files and any existing official records while the receipt service is being prepared.