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Timevolt / Sample clearance paperwork
Music licensing

Sample clearance record checklist: match each exact sample and released track to its actual permission.

Sample clearance record checklist: match each exact sample and released track to its actual permission. Keep your original source records together, then date the exact files. It does not prove identity, authorship, sending, location, truth, legal validity or who wins a dispute.

Try a file locally

Your photos and files stay on your device, so keep them.

EXAMPLE
Sample clearance paperwork
1 Nov 2026
Authority time: 14:02 UTC · example
Bitcoin block time: 14:10 UTC · example
Last checked: 15:02 UTC · example
✓ Dated◆ Permanent
Now keep it safe: three things
  1. Keep your photos and files unedited. The receipt only matches the originals. Put them in an album such as “My records”.
  2. Save this receipt to your camera roll.

    Keep the receipt file too. The image is a handy copy; checking needs the file.

  3. Email it to yourself.Email it to myself

    Your mail app opens a draft. Attach your receipt image and receipt file. Don’t attach your photos or documents. Timevolt does not send it or know whether it was sent.

Your record, one step at a time.

Your photos and files stay on your device, so keep them.

Local preview: files are fingerprinted here. Notes and progress stay in this browser. Keep downloaded copies; browser storage is not a backup.

0 items
How?

Add the exact original files for this part of the record. Keep them unchanged; a different export or edit has a different fingerprint.

Add link and screenshots

The link is recorded, not fetched or verified.

    0 items
    How?

    Record the date, time, place and who you spoke to. New notes are saved separately rather than editing an old note.

    How to keep notes that hold up
    Write it down

    By making a receipt you agree to the Terms and Privacy Policy. The Bitcoin record is permanent.

      By making a receipt you agree to the Terms and Privacy Policy. The Bitcoin record is permanent.

      How to keep notes that hold up

      Write notes as soon as you can. Keep the original account rather than replacing it later; the venue decides what weight it gets.

      1. Write it down straight away, on paper or in the box on a step.
      2. Put the date, time and place at the top, and who you spoke to.
      3. Use their words where you can; separate what you saw from what you were told.
      4. Sign or initial a paper note, photograph it and add the photo.
      5. Never edit an old note. Add a new dated entry when something changes. A device save time is not independent time evidence or proof of event order.
      Sample clearance paperwork
      Sample clearance paperwork

      01 · Keep the exact files

      Keep the original files for sample clearance paperwork. Include any existing photos, signed records and source-system exports.

      Records to keep: Clearance request, license and the exact sample file cleared

      Sample clearance paperwork

      02 · Date the file’s code

      Your device fingerprints the selected file or manifest. Dated follows an independent timestamp; Permanent follows Bitcoin anchoring.

      An independent time, tied to the exact bytes.

      Sample clearance paperwork

      03 · Keep the evidence

      Keep the original files and complete receipt separately, alongside any existing venue, signature and workflow records.

      Keep the originals too. A changed or compressed copy has a different fingerprint.

      Try a file. It stays here.

      Make a test receipt on this device.

      By making a receipt you agree to the Terms and Privacy Policy. The Bitcoin record is permanent.

      or drop a file here

      Real cases: why records made at the time matter.

      Real cases where dated records mattered. We don’t claim a time receipt would have changed the result.

      US Sixth Circuit · 2005

      A small sample can still face a claim

      A film soundtrack used a short sample from a guitar recording. The appeal court reopened the recording claim despite the sample's size. It left the trial court to decide whether the use was allowed without permission.

      Summarized on Oct 29, 2026

      Read the source ›
      US Ninth Circuit · 2016

      A barely heard sample defeated the claim

      The court assumed a song had copied a short sample when weighing the claim. It kept the song makers' win because listeners would not recognize the part taken. It sent lawyer fees back for review, while disagreeing with another appeal court's sampling rule.

      Summarized on Oct 29, 2026

      Read the source ›
      US Ninth Circuit · 2004

      Recording permission did not cover the written music

      A band had permission to use a recording but not the music written for it. The court still kept the band's win because too little of that written music was used.

      Summarized on Oct 29, 2026

      Read the source ›

      What courts, schemes and regulators say.

      Positions below refer to the cited rule or record type, not endorsement of Timevolt. This service is not represented as an eIDAS qualified timestamp provider. A non-qualified timestamp does not receive the qualified timestamp presumption.

      Needs something else · US federal copyright

      Copyright Office Circular 56

      Recording and underlying work are separate

      Official registration guidance distinguishes recording from music/other underlying work. A receipt neither licenses either nor supplies registration application and deposit.

      Source summary as of 2026-10-29. Check the current source and applicable local rules.

      Read the source
      Needs something else · US federal copyright

      Copyright Office permission and fair-use FAQ

      Permission from owner; no fixed safe amount

      Office says ask owner for permission and explains there is no fixed safe number of notes or percentage. A date receipt grants no permission or fair-use conclusion.

      Source summary as of 2026-10-29. Check the current source and applicable local rules.

      Read the source

      Other ways to do this

      Prices change. Check each provider’s site for current prices and service details.

      • Splice sample licenses

        Provides downloadable records of samples licensed through its service.

        Visit site

      • Tracklib

        Provides catalog sampling and clearance workflow.

        Visit site

      • APRA AMCOS sampling guidance

        Explains how to find sample owners and seek permission.

        Visit site

      Related workflows.

      Quarterly user access review: the reviewer list, decisions and removals frozen as submittedAccess or license request, manager approval and grantQuarterly user access review: the list shown to the reviewer, each keep/remove decision and proof removals happenedHuman-in-the-loop approval before an AI agent executes a high-impact action (refund, payment instruction, production change, customer message)Who was physically present at a members' or condo board meetingHuman-made process record

      Proves / Doesn’t prove

      Proves

      A completed time receipt shows that the exact selected file existed by the independently witnessed time. You can check whether a later copy has the same bytes. It does not establish creation time, authorship, identity, event order, location or the truth of the contents.

      Doesn’t prove

      It does not prove identity, authorship, sending, location, truth, legal validity or who wins a dispute.

      It does not prove identity, authorship, sending, location, truth, legal validity or who wins a dispute.

      These are the bounds of a completed proof. The local tester does not establish any time. The chosen court, scheme or regulator decides what to accept.

      Questions, answered plainly.

      Your file stays on your device. During normal receipt creation, your device sends a randomized code made from its fingerprint, plus encrypted recovery data. It doesn't send the plain fingerprint or the random value that opens the code. Keep the original file and the complete receipt for checking. Privacy Policy.

      Does a license for a recording cover the song?

      The official circular distinguishes these works, and the opened composition dispute shows why their permissions must be tracked separately.

      Source summary as of October 30, 2026. Check the current source and its scope.

      Context for this answer
      Is there a safe number of seconds or notes?

      The Copyright Office gives no fixed safe number of notes or percentage; circumstances matter.

      Source summary as of October 30, 2026. Check the current source and its scope.

      Context for this answer
      What record can I get from Splice?

      Its guide explains how to generate a PDF for purchased eligible samples under its terms.

      Source summary as of October 30, 2026. Check the current source and its scope.

      Context for this answer
      Does Tracklib subscription pricing include every clearance?

      the cited page shows subscription plans and a clearance feature; exact song license terms and fees still require checking.

      Source summary as of October 30, 2026. Check the current source and its scope.

      Context for this answer
      Should written royalty arrangements stay with the sample?

      APRA AMCOS recommends written permission and records of agreed shares; its advice is not a universal US exception rule.

      Source summary as of October 30, 2026. Check the current source and its scope.

      Context for this answer

      The file tester runs on your device. It does not issue a timestamp or take a payment.

      Keep the records you already have.

      Keep your original files and any existing official records while the receipt service is being prepared.