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Timevolt / Digital records disposition: approval and hold check before deletion at the end of retention
Records management

Keep the exact disposition list, approval and hold-check record before authorized records deletion.

Keep the exact disposition list, approval and hold-check record before authorized records deletion. Keep your original source records together, then date the exact files. It does not authorize deletion, validate a retention period, prove a hold was cleared, verify approver identity or show that deletion happened.

Try a file locally

Your photos and files stay on your device, so keep them.

EXAMPLE
Digital records disposition: approval and hold check before deletion at the end of retention
1 Nov 2026
Authority time: 14:02 UTC · example
Bitcoin block time: 14:10 UTC · example
Last checked: 15:02 UTC · example
✓ Dated◆ Permanent
Now keep it safe: three things
  1. Keep your photos and files unedited. The receipt only matches the originals. Put them in an album such as “My records”.
  2. Save this receipt to your camera roll.

    Keep the receipt file too. The image is a handy copy; checking needs the file.

  3. Email it to yourself.Email it to myself

    Your mail app opens a draft. Attach your receipt image and receipt file. Don’t attach your photos or documents. Timevolt does not send it or know whether it was sent.

Your record, one step at a time.

Your photos and files stay on your device, so keep them.

Local preview: files are fingerprinted here. Notes and progress stay in this browser. Keep downloaded copies; browser storage is not a backup.

0 items
How?

Add the exact original files for this part of the record. Keep them unchanged; a different export or edit has a different fingerprint.

Add link and screenshots

The link is recorded, not fetched or verified.

    0 items
    How?

    Record the date, time, place and who you spoke to. New notes are saved separately rather than editing an old note.

    How to keep notes that hold up
    Write it down

    By making a receipt you agree to the Terms and Privacy Policy. The Bitcoin record is permanent.

      By making a receipt you agree to the Terms and Privacy Policy. The Bitcoin record is permanent.

      How to keep notes that hold up

      Write notes as soon as you can. Keep the original account rather than replacing it later; the venue decides what weight it gets.

      1. Write it down straight away, on paper or in the box on a step.
      2. Put the date, time and place at the top, and who you spoke to.
      3. Use their words where you can; separate what you saw from what you were told.
      4. Sign or initial a paper note, photograph it and add the photo.
      5. Never edit an old note. Add a new dated entry when something changes. A device save time is not independent time evidence or proof of event order.
      Digital records disposition: approval and hold check before deletion at the end of retention
      Digital records disposition: approval and hold check before deletion at the end of retention

      01 · Keep the exact files

      Keep the original files for digital records disposition: approval and hold check before deletion at the end of retention. Include any existing photos, signed records and source-system exports.

      Records to keep: Disposition list (hash), approver sign-off and deletion report

      Digital records disposition: approval and hold check before deletion at the end of retention

      02 · Date the file’s code

      Your device fingerprints the selected file or manifest. Dated follows an independent timestamp; Permanent follows Bitcoin anchoring.

      An independent time, tied to the exact bytes.

      Digital records disposition: approval and hold check before deletion at the end of retention

      03 · Keep the evidence

      Keep the original files and complete receipt separately, alongside any existing venue, signature and workflow records.

      Keep the originals too. A changed or compressed copy has a different fingerprint.

      Try a file. It stays here.

      Make a test receipt on this device.

      By making a receipt you agree to the Terms and Privacy Policy. The Bitcoin record is permanent.

      or drop a file here

      Related cases

      Related cases from nearby fields. We don’t claim a time receipt would have changed the result.

      US Third Circuit · 2019

      Let experts explain harm from missing emails

      Related: Deleted emails in a court case

      A firm boss deleted emails during a court case. The appeal court refused to give the other side a win by default, but found its expert was wrongly excluded. It ordered a new trial over that harmful error; one judge partly disagreed.

      Summarized on Oct 29, 2026

      Read the source ›
      US Federal Circuit applying relevant regional law · 2011

      A destruction finding did not settle the penalty

      Related: Records destroyed before a court case

      A chip firm destroyed records after it should have expected a court case. The appeal court kept that finding but removed the order ending the case. It required a closer look at intent, harm and lesser penalties.

      Summarized on Oct 29, 2026

      Read the source ›
      US Supreme Court · 2005

      Wrong jury guidance undid the guilty finding

      Related: Document policy and criminal intent

      Staff were urged to follow a firm's rules for keeping or destroying records. The top court overturned a guilty finding because the jury got flawed guidance on intent and a possible official case. It sent the case back without saying the acts were right.

      Summarized on Oct 29, 2026

      Read the source ›

      What courts, schemes and regulators say.

      Positions below refer to the cited rule or record type, not endorsement of Timevolt. This service is not represented as an eIDAS qualified timestamp provider. A non-qualified timestamp does not receive the qualified timestamp presumption.

      Needs something else · US Missouri state-agency records program

      Missouri Secretary of State disposition approval process

      Agency reviews records listed on the disposition approval form, decides readiness and signs, initials, dates and returns the form; schedules specify the permitted action.

      State-agency process only. Time dating a copy is not the authorized officer's approval or a retention determination.

      Source summary as of 2026-10-29. Check the current source and applicable local rules.

      Read the source
      Needs something else · US federal records stored in Federal Records Centers

      NARA freeze process guidance

      Authorized agencies request freezes and lifts identifying records and reasons; normal disposition resumes only after the documented freeze-lift process.

      Federal Records Centers program workflow; the cited page includes an older CFR reference, so no claim is made that this reference alone establishes current law for private firms.

      Source summary as of 2026-10-29. Check the current source and applicable local rules.

      Read the source
      Needs something else · UK HMRC departmental policy

      HMRC records and information collection policy

      Relevant information is preserved for anticipated litigation/inquiries; senior management determines hold decisions and, when a hold ends, applicable retention rules still govern.

      HMRC's internal policy, not a private-company universal schedule. A timestamp does not assess legal duties or certify deletion.

      Source summary as of 2026-10-29. Check the current source and applicable local rules.

      Read the source

      Other ways to do this

      Prices change. Check each provider’s site for current prices and service details.

      • CIMCON Records Management

        Routes retention-eligible files for records/legal review, holds and disposition, with a provider-described destruction certificate.

        Visit site

      • Matter Advantage RetentionHub

        Provides Law-firm retention decisions, attorney oversight and hold-aware workflows.

        Visit site

      • Microsoft Purview disposition review

        Provides Built-in disposition review stages, action history and auditing.

        Visit site

      Related workflows.

      Quarterly user access review: the reviewer list, decisions and removals frozen as submittedAccess or license request, manager approval and grantQuarterly user access review: the list shown to the reviewer, each keep/remove decision and proof removals happenedHuman-in-the-loop approval before an AI agent executes a high-impact action (refund, payment instruction, production change, customer message)Who was physically present at a members' or condo board meetingHuman-made process record

      Proves / Doesn’t prove

      Proves

      A completed time receipt shows that the exact selected file existed by the independently witnessed time. You can check whether a later copy has the same bytes. It does not establish creation time, authorship, identity, event order, location or the truth of the contents.

      Doesn’t prove

      It does not authorize deletion, validate a retention period, prove a hold was cleared, verify approver identity or show that deletion happened.

      It does not authorize deletion, validate a retention period, prove a hold was cleared, verify approver identity or show that deletion happened.

      These are the bounds of a completed proof. The local tester does not establish any time. The chosen court, scheme or regulator decides what to accept.

      Questions, answered plainly.

      Your file stays on your device. During normal receipt creation, your device sends a randomized code made from its fingerprint, plus encrypted recovery data. It doesn't send the plain fingerprint or the random value that opens the code. Keep the original file and the complete receipt for checking. Privacy Policy.

      Does the scheduled date alone mean delete now?

      No. In the Missouri process the agency reviews the listed records and approves the action; a separate hold or other restriction can matter.

      Source summary as of October 30, 2026. Check the current source and its scope.

      Context for this answer
      Does a receipt clear a hold?

      No. NARA describes an authorized freeze-lift process with identified records and documented reasons.

      Source summary as of October 30, 2026. Check the current source and its scope.

      Context for this answer
      Is an internal approval enough if a lawsuit is expected?

      Do not assume so. The opened technology-company appeal kept a finding of wrongful record destruction despite a retention-policy argument.

      Source summary as of October 30, 2026. Check the current source and its scope.

      Context for this answer
      Does a destruction record prove the files are gone?

      No. A file records an assertion. Microsoft's documentation separately describes review actions, audit events and deletion processing.

      Source summary as of October 30, 2026. Check the current source and its scope.

      Context for this answer
      Can I use one retention period for every organization?

      No. HMRC's policy points to its own departmental schedules, exceptions and record types; it is not a schedule for everyone.

      Source summary as of October 30, 2026. Check the current source and its scope.

      Context for this answer

      The file tester runs on your device. It does not issue a timestamp or take a payment.

      Keep the records you already have.

      Keep your original files and any existing official records while the receipt service is being prepared.