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Timevolt / Household goods move: inventory and condition at load and delivery
moving inventory list template

Keep your own copy from loading to delivery.

Moving inventory list template — Keep your own copy from loading to delivery. Keep the signed item list, condition photos and the mover’s handover records.

Get the free worksheetDate your filled-in copy

Your photos and files stay on your device, so keep them.

Your free moving inventory worksheet.

A worksheet, not an official form; use your regulator's / carrier's / insurer's own form where one is required.

Printable worksheetDownload CSV
  • Item / carton
  • Inventory reference
  • Photo reference
  • Loading / delivery acknowledgment
  • Recorded missing or damaged item

Check your regulator's own form. The printable version lists the source behind every field. CSV versions have an instruction row above the headings.

Then date your filled-in copy.

Keep the completed copy and its source records. A time receipt dates those exact bytes; it does not establish that an entry is true or accepted. Save a new copy after loading or delivery records.

Your record, one step at a time.

Your photos and files stay on your device, so keep them.

Local preview: files are fingerprinted here. Notes and progress stay in this browser. Keep downloaded copies; browser storage is not a backup.

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How?

A worksheet, not an official form; use your regulator's / carrier's / insurer's own form where one is required.

Fill in

By making a receipt you agree to the Terms and Privacy Policy. The Bitcoin record is permanent.

Printable version

    0 items
    How?

    Add the exact original files for this part of the record. Keep them unchanged; a different export or edit has a different fingerprint.

    Add link and screenshots

    The link is recorded, not fetched or verified.

      0 items
      How?

      Record the date, time, place and who you spoke to. New notes are saved separately rather than editing an old note.

      How to keep notes that hold up
      Write it down

      By making a receipt you agree to the Terms and Privacy Policy. The Bitcoin record is permanent.

        By making a receipt you agree to the Terms and Privacy Policy. The Bitcoin record is permanent.

        How to keep notes that hold up

        Write notes as soon as you can. Keep the original account rather than replacing it later; the venue decides what weight it gets.

        1. Write it down straight away, on paper or in the box on a step.
        2. Put the date, time and place at the top, and who you spoke to.
        3. Use their words where you can; separate what you saw from what you were told.
        4. Sign or initial a paper note, photograph it and add the photo.
        5. Never edit an old note. Add a new dated entry when something changes. A device save time is not independent time evidence or proof of event order.
        Household goods move: inventory and condition at load and delivery
        Household goods move: inventory and condition at load and delivery

        01 · Keep the exact files

        Keep the signed item list, condition photos and the mover’s handover records.

        Records to keep: Existing capture-system and sign-off records

        Household goods move: inventory and condition at load and delivery

        02 · Date the file’s code

        Your device fingerprints the selected file or manifest. Dated follows an independent timestamp; Permanent follows Bitcoin anchoring.

        An independent time, tied to the exact bytes.

        Household goods move: inventory and condition at load and delivery

        03 · Keep the evidence

        Keep the carrier’s official inventory and claim acknowledgment. Notes on delivery are not automatically a formal claim.

        Keep the originals too. A changed or compressed copy has a different fingerprint.

        Try a file. It stays here.

        Make a test receipt on this device.

        By making a receipt you agree to the Terms and Privacy Policy. The Bitcoin record is permanent.

        or drop a file here

        Real cases: why the original photos matter.

        Real cases where dated records mattered. We don’t claim a time receipt would have changed the result.

        US federal, Western District of Oklahoma · 1999

        An unfinished inventory may leave a claim incomplete

        A moving customer sent a claim saying the goods never arrived and the inventory was still being prepared. It gave no fixed or calculable amount. The movers won because no complete claim met the nine-month deadline.

        Federal trial decision about the required content and timing of a shipping claim.

        Summarized on Oct 29, 2026

        Read the decision ›

        Related cases

        US federal, Western District of North Carolina · 2000

        A missing-goods claim may need a trial

        Related: timing of missing-goods claims

        A mover said it was tracing lost goods while a customer claimed for both lost and damaged goods. The damage claim met the deadline; the lost-goods deadline stayed in dispute. The court let that claim go to trial, with no final winner.

        This ruling allowed further proceedings; it did not decide who ultimately owed compensation.

        Summarized on Oct 29, 2026

        Read the decision ›
        US federal, First Circuit · 1995

        Compare photos from pickup and arrival

        Related: mobile home transport damage

        Owners blamed a mover for harm to a mobile home, while the mover said it had old faults. Both sides used pickup and arrival photos and expert views. The court kept the result and rejected a separate state claim because federal shipping rules took its place.

        Summarized on Oct 29, 2026

        Read the decision ›

        What courts, schemes and regulators say.

        Positions below refer to the cited rule or record type, not endorsement of Timevolt. This service is not represented as an eIDAS qualified timestamp provider. A non-qualified timestamp does not receive the qualified timestamp presumption.

        Needs something else · US federal

        Interstate household goods movers, 49 CFR 375.503

        Carrier must prepare a written, itemized inventory listing every carton and uncartoned item, signed by both parties, with a copy to the shipper at or before loading. At delivery the shipper may note missing or damaged articles and must get a copy of the notes. Carrier keeps inventories at least one year.

        The rule sets who writes the inventory and who signs it. It is silent on third-party dating. A time receipt supports your own copy, not a substitute for the carrier's signed inventory.

        Source summary as of 2026-10-28. Check the current source and applicable local rules.

        Read the source
        Silent · US federal

        Claims against interstate carriers, 49 USC 14706

        Carrier is liable for the actual loss or injury to the property. The carrier cannot set a claim-filing window shorter than 9 months or a suit window shorter than 2 years; the suit clock starts when the carrier gives written notice of disallowance.

        Sets deadlines and the liability standard, and says nothing about how to prove condition. The dates on your records matter for the claim clock.

        Source summary as of 2026-10-28. Check the current source and applicable local rules.

        Read the source
        Needs something else · US federal

        Claim form rules, 49 CFR 370.3

        A claim is a written or electronic communication to the carrier that identifies the shipment, asserts liability, and demands a fixed or calculable amount of money. Bad order reports or damage notes on delivery receipts do not count as a claim on their own.

        A dated photo set does not replace a proper written claim; it supports one.

        Source summary as of 2026-10-28. Check the current source and applicable local rules.

        Read the source
        Accepts · US federal

        Electronic records generally, E-SIGN Act, 15 USC 7001

        A signature, contract or record may not be denied legal effect, validity or enforceability solely because it is in electronic form.

        Covers electronic form in general. It does not decide how much weight a court gives a time receipt.

        Source summary as of 2026-10-28. Check the current source and applicable local rules.

        Read the source

        Other ways to do this

        Prices change. Check each provider’s site for current prices and service details.

        • BoxLister

          Offers a seven column moving inventory and offline box search.

          Visit site

        • BoxTrack

          Offers manual inventory templates and an app with QR labels and unloading scans.

          Visit site

        • MovingMate

          Describes offline room inventories, QR labels, condition photographs and scans at loading and unloading.

          Visit site

        Related workflows.

        Food cold-chain transfer between carriers with temperature and custody checkpointsShipping container or truck seal check at loading, border and openingCourier chain of custody for sealed documents, samples or valuablesCarrier arrival and departure at shipper dock for detention payReceiving dock exceptions: pallet damage or shortage noted at unloadHazardous materials handoff with emergency information and placarding confirmed

        Proves / Doesn’t prove

        Proves

        A completed time receipt shows that the exact selected file existed by the independently witnessed time. You can check whether a later copy has the same bytes. It does not establish creation time, authorship, identity, event order, location or the truth of the contents.

        Doesn’t prove

        It does not prove who took the photos, that the items were in the condition shown, that the list is complete or true, or who wins a damage claim.

        This cannot establish true condition, completeness, receipt by the carrier or liability.

        These are the bounds of a completed proof. The local tester does not establish any time. The chosen court, scheme or regulator decides what to accept.

        Questions, answered plainly.

        Your file stays on your device. During normal receipt creation, your device sends a randomized code made from its fingerprint, plus encrypted recovery data. It doesn't send the plain fingerprint or the random value that opens the code. Keep the original file and the complete receipt for checking. Privacy Policy.

        Does the mover have to give me an inventory?

        For interstate household goods moves in the US, yes. The carrier must write an itemized inventory of every carton and loose item, both sides sign it, and you get a copy at or before loading.

        Source summary as of October 30, 2026. Check the current source and its scope.

        Context for this answer
        Can I write notes on the inventory at delivery?

        Yes. The carrier must let you check that the same articles arrived and record missing articles and the condition of damaged ones, and give you a copy of those notes.

        Source summary as of October 30, 2026. Check the current source and its scope.

        Context for this answer
        How long do I have to file a damage claim?

        A carrier cannot set a claim deadline shorter than 9 months, and cannot set a time to sue shorter than 2 years from its written notice of disallowance. Check your bill of lading for the exact terms.

        Source summary as of October 30, 2026. Check the current source and its scope.

        Context for this answer
        What counts as a valid claim?

        A written or electronic message to the carrier that identifies the shipment, says the carrier is liable, and asks for a fixed or calculable dollar amount. A damage note on the delivery paperwork is not a claim by itself.

        Source summary as of October 30, 2026. Check the current source and its scope.

        Context for this answer
        Has a late or incomplete claim ever sunk a case?

        Yes. In one federal case a shipper's only paper within nine months said the shipment was never delivered and an inventory was in progress. The claim was barred for lacking a dollar amount and for timing.

        Source summary as of October 30, 2026. Check the current source and its scope.

        Context for this answer
        Does a time receipt prove my couch was undamaged?

        A completed time receipt shows that the exact selected file existed by the independently witnessed time. You can check whether a later copy has the same bytes. It does not establish creation time, authorship, identity, event order, location or the truth of the contents.

        Source summary as of October 30, 2026. Check the current source and its scope.

        Context for this answer
        Are my photos uploaded?

        Your file stays on your device. During normal receipt creation, your device sends a randomized code made from its fingerprint, plus encrypted recovery data. It doesn't send the plain fingerprint or the random value that opens the code. Keep the original file and the complete receipt for checking.

        Source summary as of October 30, 2026. Check the current source and its scope.

        Context for this answer
        Can an electronic signature on the inventory count?

        Federal law says a record or signature cannot be denied effect solely because it is electronic. Whether a given tool satisfies a mover's or court's process is for them to decide.

        Source summary as of October 30, 2026. Check the current source and its scope.

        Context for this answer

        The file tester runs on your device. It does not issue a timestamp or take a payment.

        Keep the records you already have.

        Keep your original files and any existing official records while the receipt service is being prepared.