0 items
How?
Add the exact original files for this part of the record. Keep them unchanged; a different export or edit has a different fingerprint.
Add link and screenshots
The link is recorded, not fetched or verified.
freight damage claim record checklist
Keep the unload record before the freight moves on.
Freight damage claim record checklist — Keep the unload record before the freight moves on. Keep original pallet photos, seal and shipment references, and any driver-signed exception sheet.
Your photos and files stay on your device, so keep them.
EXAMPLE
Receiving dock exceptions: pallet damage or shortage noted at unload
1 Nov 2026
Authority time: 14:02 UTC · example
Bitcoin block time: 14:10 UTC · example
Last checked: 15:02 UTC · example
Bitcoin block time: 14:10 UTC · example
Last checked: 15:02 UTC · example
✓ Dated◆ Permanent
Now keep it safe: three things
- Keep your photos and files unedited. The receipt only matches the originals. Put them in an album such as “My records”.
- Save this receipt to your camera roll.
Keep the receipt file too. The image is a handy copy; checking needs the file.
- Email it to yourself.Email it to myself
Your mail app opens a draft. Attach your receipt image and receipt file. Don’t attach your photos or documents. Timevolt does not send it or know whether it was sent.
Your record, one step at a time.
Your photos and files stay on your device, so keep them.
Local preview: files are fingerprinted here. Notes and progress stay in this browser. Keep downloaded copies; browser storage is not a backup.
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How?
Record the date, time, place and who you spoke to. New notes are saved separately rather than editing an old note.
How to keep notes that hold upWrite it down
By making a receipt you agree to the Terms and Privacy Policy. The Bitcoin record is permanent.
By making a receipt you agree to the Terms and Privacy Policy. The Bitcoin record is permanent.
How to keep notes that hold up
Write notes as soon as you can. Keep the original account rather than replacing it later; the venue decides what weight it gets.
- Write it down straight away, on paper or in the box on a step.
- Put the date, time and place at the top, and who you spoke to.
- Use their words where you can; separate what you saw from what you were told.
- Sign or initial a paper note, photograph it and add the photo.
- Never edit an old note. Add a new dated entry when something changes. A device save time is not independent time evidence or proof of event order.
Receiving dock exceptions: pallet damage or shortage noted at unload
Receiving dock exceptions: pallet damage or shortage noted at unload
01 · Keep the exact files
Keep original pallet photos, seal and shipment references, and any driver-signed exception sheet.
Records to keep: Existing capture-system and sign-off records
Receiving dock exceptions: pallet damage or shortage noted at unload
02 · Date the file’s code
Your device fingerprints the selected file or manifest. Dated follows an independent timestamp; Permanent follows Bitcoin anchoring.
An independent time, tied to the exact bytes.
Receiving dock exceptions: pallet damage or shortage noted at unload
03 · Keep the evidence
Retain the carrier paperwork and the claim acknowledgment. A file date supplements the original hand-off evidence.
Keep the originals too. A changed or compressed copy has a different fingerprint.
Try a file. It stays here.
Make a test receipt on this device.
By making a receipt you agree to the Terms and Privacy Policy. The Bitcoin record is permanent.
or drop a file here
Scope of the cited rule.
For claims covered by 49 USC 14706(e), a carrier cannot allow less than nine months to file a claim or less than two years to bring suit. The suit period runs from written notice disallowing any part of the claim. Check the actual terms and applicable scope.
As of October 30, 2026.
Read the primary sourceReal cases: why the original photos matter.
Real cases where dated records mattered. We don’t claim a time receipt would have changed the result.
US federal, M.D. North Carolina · 2006
Damage photos may not show what caused it
A shipper showed photos of damaged tanks and sought to win without a trial. The carrier blamed packing and forklift handling. The judge found a real dispute about fault and set a trial.
Summarized on Oct 29, 2026
Read the decision ›Related cases
What courts, schemes and regulators say.
Positions below refer to the cited rule or record type, not endorsement of Timevolt. This service is not represented as an eIDAS qualified timestamp provider. A non-qualified timestamp does not receive the qualified timestamp presumption.
Carmack Amendment, 49 U.S.C. 14706
49 U.S.C. 14706(a) and (e)
Sets carrier liability for actual loss or injury, requires a receipt or bill of lading, and bars claim-filing periods under 9 months and suit periods under 2 years. Says nothing about photos or digital timestamps.
Source summary as of 2026-10-28. Check the current source and applicable local rules.
Read the sourceMotor carrier claims regulation, 49 CFR 370.3
49 CFR 370.3(b)-(c)
A claim must be a written communication identifying the shipment, asserting liability and requesting a specific or determinable sum; bad order reports, damage notations and inspection reports alone are not enough. The claim must satisfy the required content and filing rules. Check the carrier’s accepted submission method and keep proof of submission. A time receipt supports a claim file but is not itself the claim.
Source summary as of 2026-10-28. Check the current source and applicable local rules.
Read the sourceFederal Rules of Evidence 902(13) and 902(14)
FRE 902(14)
Data copied from a file is self-authenticating when certified by a qualified person and authenticated by digital identification; the 2017 committee note says this is ordinarily a hash value. Rule text does not mention hashes; authenticity is not the same as the weight a court gives it.
Source summary as of 2026-10-28. Check the current source and applicable local rules.
Read the sourceOther ways to do this
Prices change. Check each provider’s site for current prices and service details.
Related workflows.
Proves / Doesn’t prove
Proves
A completed time receipt shows that the exact selected file existed by the independently witnessed time. You can check whether a later copy has the same bytes. It does not establish creation time, authorship, identity, event order, location or the truth of the contents.
Doesn’t prove
It does not prove who took the photos, where, that the damage or shortage was caused in transit, that the carrier agreed, or who wins a freight claim.
A receipt cannot establish damage in transit, carrier agreement, location or liability.
These are the bounds of a completed proof. The local tester does not establish any time. The chosen court, scheme or regulator decides what to accept.
Questions, answered plainly.
Your file stays on your device. During normal receipt creation, your device sends a randomized code made from its fingerprint, plus encrypted recovery data. It doesn't send the plain fingerprint or the random value that opens the code. Keep the original file and the complete receipt for checking. Privacy Policy.
What photos should I take when pallets arrive damaged?
Take a wide shot of the pallet with the seal and pro number visible, close-ups of each damaged spot with something for scale, the label and carton count, and the delivery receipt with your written exception. Describe what you see without guessing the cause.
Source summary as of October 30, 2026. Check the current source and its scope.
Context for this answerDo I have to write the damage on the delivery receipt before the driver leaves?
Yes, that is the standard advice. Write specific exceptions (pallet, piece count, what is damaged) on the delivery receipt before signing; vague notes like subject to inspection are weak.
Source summary as of October 30, 2026. Check the current source and its scope.
Context for this answerWhat if I signed clean and found damage later?
That is concealed damage. Notice windows are short and set by the carrier terms (sources cite roughly 3 to 15 days), so tell the carrier in writing right away and check your bill of lading.
Source summary as of October 30, 2026. Check the current source and its scope.
Context for this answerHow long do I have to file a freight claim?
For claims within 49 U.S.C. §14706, a carrier may not allow less than nine months to file a claim or less than two years to bring suit. The suit period runs from the carrier’s written notice disallowing any part of the claim. Check the applicable terms and get advice about your deadline.
Source summary as of October 30, 2026. Check the current source and its scope.
Context for this answerAre photos alone a freight claim?
No. A written claim must identify the shipment, assert carrier liability and ask for a specific or determinable sum. Damage notations and inspection reports alone are not treated as sufficient.
Source summary as of October 30, 2026. Check the current source and its scope.
Context for this answerWhat does a shipper have to show in a damage case?
Courts describe three things: the goods were in good condition when handed over, they arrived damaged, and the amount of the loss. The burden then shifts to the carrier.
Source summary as of October 30, 2026. Check the current source and its scope.
Context for this answerDo my photos leave my device?
Your file stays on your device. During normal receipt creation, your device sends a randomized code made from its fingerprint, plus encrypted recovery data. It doesn't send the plain fingerprint or the random value that opens the code. Keep the original file and the complete receipt for checking.
Source summary as of October 30, 2026. Check the current source and its scope.
Context for this answerWill a court accept a hash of a file as authentic?
Federal Rule 902(14) lets certified data copied from a file be authenticated by digital identification, and the committee note names hash values. A court still decides how much weight to give it.
Source summary as of October 30, 2026. Check the current source and its scope.
Context for this answerThe file tester runs on your device. It does not issue a timestamp or take a payment.
Keep the records you already have.
Keep your original files and any existing official records while the receipt service is being prepared.