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Timevolt / Membership/eligible-voter roll snapshot
Organizations

Preserve a private dated copy of an existing organization's member roll.

Preserve a private dated copy of an existing organization's member roll. Keep your original source records together, then date the exact files. It does not prove who created a record, its truth, physical location, custody, consent, approval, sending, delivery, acceptance or the outcome of a dispute.

Try a file locally

Your photos and files stay on your device, so keep them.

EXAMPLE
Membership/eligible-voter roll snapshot
1 Nov 2026
Authority time: 14:02 UTC · example
Bitcoin block time: 14:10 UTC · example
Last checked: 15:02 UTC · example
✓ Dated◆ Permanent
Now keep it safe: three things
  1. Keep your photos and files unedited. The receipt only matches the originals. Put them in an album such as “My records”.
  2. Save this receipt to your camera roll.

    Keep the receipt file too. The image is a handy copy; checking needs the file.

  3. Email it to yourself.Email it to myself

    Your mail app opens a draft. Attach your receipt image and receipt file. Don’t attach your photos or documents. Timevolt does not send it or know whether it was sent.

Your record, one step at a time.

Your photos and files stay on your device, so keep them.

Local preview: files are fingerprinted here. Notes and progress stay in this browser. Keep downloaded copies; browser storage is not a backup.

0 items
How?

Add the exact original files for this part of the record. Keep them unchanged; a different export or edit has a different fingerprint.

Add link and screenshots

The link is recorded, not fetched or verified.

    0 items
    How?

    Record the date, time, place and who you spoke to. New notes are saved separately rather than editing an old note.

    How to keep notes that hold up
    Write it down

    By making a receipt you agree to the Terms and Privacy Policy. The Bitcoin record is permanent.

      By making a receipt you agree to the Terms and Privacy Policy. The Bitcoin record is permanent.

      How to keep notes that hold up

      Write notes as soon as you can. Keep the original account rather than replacing it later; the venue decides what weight it gets.

      1. Write it down straight away, on paper or in the box on a step.
      2. Put the date, time and place at the top, and who you spoke to.
      3. Use their words where you can; separate what you saw from what you were told.
      4. Sign or initial a paper note, photograph it and add the photo.
      5. Never edit an old note. Add a new dated entry when something changes. A device save time is not independent time evidence or proof of event order.
      Membership/eligible-voter roll snapshot
      Membership/eligible-voter roll snapshot

      01 · Keep the exact files

      Keep the original files for membership/eligible-voter roll snapshot. Include any existing photos, signed records and source-system exports.

      Records to keep: Member register export before a vote or AGM

      Membership/eligible-voter roll snapshot

      02 · Date the file’s code

      Your device fingerprints the selected file or manifest. Dated follows an independent timestamp; Permanent follows Bitcoin anchoring.

      An independent time, tied to the exact bytes.

      Membership/eligible-voter roll snapshot

      03 · Keep the evidence

      Keep the original files and complete receipt separately, alongside any existing venue, signature and workflow records.

      Keep the originals too. A changed or compressed copy has a different fingerprint.

      Try a file. It stays here.

      Make a test receipt on this device.

      By making a receipt you agree to the Terms and Privacy Policy. The Bitcoin record is permanent.

      or drop a file here

      Real cases: why the saved copy matters.

      Real cases where dated records mattered. We don’t claim a time receipt would have changed the result.

      Arkansas US · 2026

      A member list needs valid eligibility rules

      Members challenged who could vote on listing property, using rules, minutes and a member list. The court kept their claims closed after further review. It said a future sale was too early to decide.

      Summarized on Oct 29, 2026

      Read the source ›

      Related cases

      Michigan US · 2021

      Disclose old rule records when an order requires

      Related: club directory use and late rule records

      A club case closed mainly because old rule papers arrived late, breaking an agreed court order. The court kept that result and findings about use of the member directory. It did not decide all voting rights.

      Summarized on Oct 29, 2026

      Read the source ›
      Delaware US · 2010

      Share ownership lists do not settle voting power

      Related: corporate share transfers and voting

      A group needed votes from a restricted share transfer, but the court found that transfer improper. It also rejected conflicting bylaws and sent other parts back. It did not decide a broader theory about the share ledger.

      Summarized on Oct 29, 2026

      Read the source ›

      What courts, schemes and regulators say.

      Positions below refer to the cited rule or record type, not endorsement of Timevolt. This service is not represented as an eIDAS qualified timestamp provider. A non-qualified timestamp does not receive the qualified timestamp presumption.

      Needs something else · Delaware US stock corporations

      Title8 section 219

      The corporation's stock ledger and required stockholder list govern the statutory voting-list process.

      Current official code defines ledger content and list availability. A dated export is not proof of lawful transfer, consent, proxy authority or satisfaction of the statutory process.

      Source summary as of 2026-10-29. Check the current source and applicable local rules.

      Read the source
      Needs something else · Delaware US nonstock corporations

      Title8 section 215

      Nonstock membership voting and record-date provisions have their own statutory and governing-document scope.

      Do not copy stockholder rules automatically to a club. Section 215 expressly treats nonstock bodies separately and preserves applicable charter/bylaw terms.

      Source summary as of 2026-10-29. Check the current source and applicable local rules.

      Read the source
      Needs something else · UK personal data

      ICO data minimisation

      Member-data copies must be adequate, relevant and limited to the purpose.

      A time receipt provides no permission to publish or redistribute members' details. Keep exports private and use only needed data. ICO currently flags this guidance for review following the Data (Use and Access) Act.

      Source summary as of 2026-10-29. Check the current source and applicable local rules.

      Read the source

      Other ways to do this

      Prices change. Check each provider’s site for current prices and service details.

      • MemberClicks

        Provides association membership and CRM system.

        Visit site

      • Join It

        Provides membership database, status and digital-card tools.

        Visit site

      • CiviCRM

        Provides Self-hosted constituent and membership system, with separate operational responsibilities.

        Visit site

      Related workflows.

      Bylaws/constitution as adoptedQuarterly user access review: the reviewer list, decisions and removals frozen as submittedAccess or license request, manager approval and grantQuarterly user access review: the list shown to the reviewer, each keep/remove decision and proof removals happenedHuman-in-the-loop approval before an AI agent executes a high-impact action (refund, payment instruction, production change, customer message)Who was physically present at a members' or condo board meeting

      Proves / Doesn’t prove

      Proves

      A completed time receipt shows that the exact selected file existed by the independently witnessed time. You can check whether a later copy has the same bytes. It does not establish creation time, authorship, identity, event order, location or the truth of the contents.

      Doesn’t prove

      It does not prove who created a record, its truth, physical location, custody, consent, approval, sending, delivery, acceptance or the outcome of a dispute.

      It does not prove who created a record, its truth, physical location, custody, consent, approval, sending, delivery, acceptance or the outcome of a dispute.

      These are the bounds of a completed proof. The local tester does not establish any time. The chosen court, scheme or regulator decides what to accept.

      Questions, answered plainly.

      Your file stays on your device. During normal receipt creation, your device sends a randomized code made from its fingerprint, plus encrypted recovery data. It doesn't send the plain fingerprint or the random value that opens the code. Keep the original file and the complete receipt for checking. Privacy Policy.

      Does a dated list decide who may vote?

      No. The Arkansas case considered membership rules and history; an export alone does not establish eligibility.

      Source summary as of October 30, 2026. Check the current source and its scope.

      Context for this answer
      Can I apply shareholder-list rules to every club?

      No. Delaware's code has separate stock and nonstock provisions, and governing-document scope matters.

      Source summary as of October 30, 2026. Check the current source and its scope.

      Context for this answer
      Did the2010 appeal decide that the expanded broker list was the stock ledger?

      No. The Supreme Court explicitly left that issue undecided and said the lower court's interpretation had no binding effect.

      Source summary as of October 30, 2026. Check the current source and its scope.

      Context for this answer
      Can I publish a member export with its receipt?

      A date does not provide permission. ICO data-minimisation guidance requires limiting personal data to the purpose; obtain organization-specific privacy review.

      Source summary as of October 30, 2026. Check the current source and its scope.

      Context for this answer
      Was the Michigan case a ruling on all members' rights?

      No. Dismissal rested on failure to follow an agreed order about disclosure and directory use.

      Source summary as of October 30, 2026. Check the current source and its scope.

      Context for this answer

      The file tester runs on your device. It does not issue a timestamp or take a payment.

      Keep the records you already have.

      Keep your original files and any existing official records while the receipt service is being prepared.