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How?
A worksheet, not an official form; use your regulator's / carrier's / insurer's own form where one is required.
Fill in
By making a receipt you agree to the Terms and Privacy Policy. The Bitcoin record is permanent.
meeting minutes template
Keep the meeting record before memories change.
Meeting minutes template — Keep the meeting record before memories change. Use the free minutes worksheet and keep the source meeting record alongside it.
Your photos and files stay on your device, so keep them.
Your free meeting minutes worksheet.
A worksheet, not an official form; use your regulator's / carrier's / insurer's own form where one is required.
- Meeting or written-action record
- Minutes / version reference
- Approval record reference
Check your regulator's own form. The printable version lists the source behind every field. CSV versions have an instruction row above the headings.
Then date your filled-in copy.
Keep the completed copy and its source records. A time receipt dates those exact bytes; it does not establish that an entry is true or accepted. Save a new copy after each saved version.
Your record, one step at a time.
Your photos and files stay on your device, so keep them.
Local preview: files are fingerprinted here. Notes and progress stay in this browser. Keep downloaded copies; browser storage is not a backup.
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How?
Add the exact original files for this part of the record. Keep them unchanged; a different export or edit has a different fingerprint.
Add link and screenshots
The link is recorded, not fetched or verified.
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How?
Record the date, time, place and who you spoke to. New notes are saved separately rather than editing an old note.
How to keep notes that hold upWrite it down
By making a receipt you agree to the Terms and Privacy Policy. The Bitcoin record is permanent.
By making a receipt you agree to the Terms and Privacy Policy. The Bitcoin record is permanent.
How to keep notes that hold up
Write notes as soon as you can. Keep the original account rather than replacing it later; the venue decides what weight it gets.
- Write it down straight away, on paper or in the box on a step.
- Put the date, time and place at the top, and who you spoke to.
- Use their words where you can; separate what you saw from what you were told.
- Sign or initial a paper note, photograph it and add the photo.
- Never edit an old note. Add a new dated entry when something changes. A device save time is not independent time evidence or proof of event order.
Board or meeting minutes
Board or meeting minutes
01 · Keep the exact files
Use the free minutes worksheet and keep the source meeting record alongside it.
Records to keep: Minutes
Board or meeting minutes
02 · Date the file’s code
Your device fingerprints the selected file or manifest. Dated follows an independent timestamp; Permanent follows Bitcoin anchoring.
An independent time, tied to the exact bytes.
Board or meeting minutes
03 · Keep the evidence
Keep approved versions and the organization’s own minute book and approval history.
Keep the originals too. A changed or compressed copy has a different fingerprint.
Try a file. It stays here.
Make a test receipt on this device.
By making a receipt you agree to the Terms and Privacy Policy. The Bitcoin record is permanent.
or drop a file here
Real cases: why the saved copy matters.
Real cases where dated records mattered. We don’t claim a time receipt would have changed the result.
Delaware, US · 2020
Keep real signing dates on board decisions
An owner used a paper removing directors to challenge a board group's earlier deal. The court found the paper had a false earlier date, and regular board minutes were missing. It held that the board group had approved the deal with proper power.
Summarized on Oct 29, 2026
Read the decision ›Delaware, US · 2022
Keep minutes consistent about who can manage
A complaint said a boss held a meeting alone to remove a manager with effect years earlier. It also claimed the minutes conflicted about who was in charge. The court let some claims go on and ended others; these were claims, not proved facts.
The account comes from allegations considered at an early stage, not established facts.
Summarized on Oct 29, 2026
Read the decision ›Iowa, US · 2017
Meeting votes can conflict with a claimed transfer
A trust claimed shares had been moved to it, but meeting minutes showed the old owner still voting them. A witness said share papers had false earlier dates. The court used those facts against the claimed transfer; the supplied account does not give the full final result.
Supplied account describes evidence used in the ruling without specifying the full final disposition.
Summarized on Oct 29, 2026
Read the decision ›Related cases
What courts, schemes and regulators say.
Positions below refer to the cited rule or record type, not endorsement of Timevolt. This service is not represented as an eIDAS qualified timestamp provider. A non-qualified timestamp does not receive the qualified timestamp presumption.
Delaware General Corporation Law section 224
8 Del. C. section 224 (form of records)
Corporations may keep minute books and other records electronically if they can be printed in readable form; an accurate printout counts as an original. This is about format, not dating.
Source summary as of 2026-10-28. Check the current source and applicable local rules.
Read the sourceFederal Rules of Evidence 902(14)
Data copied from an electronic file is self-authenticating if authenticated by a process of digital identification, shown by certification of a qualified person
Hash-based identification of a file is expressly contemplated. A certification and notice are still needed, and a receipt alone is not the certificate.
Source summary as of 2026-10-28. Check the current source and applicable local rules.
Read the sourceFederal Rules of Evidence 803(6) and 803(7)
Business records exception and absence of a record
The business-records exception has conditions, and untrustworthy sources or preparation can defeat it. A file timestamp dates exact bytes; it does not establish when minutes were made or satisfy the exception by itself.
Source summary as of 2026-10-28. Check the current source and applicable local rules.
Read the sourceIRS Form 990 instructions, Part VI line 8
Asks whether the governing body and committees documented meetings contemporaneously
Verified against the Form 990 instructions, Part VI Line 8: Yes if every governing body and authorized-committee meeting and written action was contemporaneously documented as permitted by state law; contemporaneous means by the later of the next meeting or 60 days after the meeting or action.
Source summary as of 2026-10-28. Check the current source and applicable local rules.
Read the sourceOther ways to do this
Prices change. Check each provider’s site for current prices and service details.
Related workflows.
Proves / Doesn’t prove
Proves
A completed time receipt shows that the exact selected file existed by the independently witnessed time. You can check whether a later copy has the same bytes. It does not establish creation time, authorship, identity, event order, location or the truth of the contents.
Doesn’t prove
It does not prove who wrote or approved the minutes, that the meeting happened or that a quorum was present, that the minutes are accurate, or how a court or regulator will weigh them.
This cannot establish a meeting, quorum, genuine approval, accurate minutes or acceptance.
These are the bounds of a completed proof. The local tester does not establish any time. The chosen court, scheme or regulator decides what to accept.
Questions, answered plainly.
Your file stays on your device. During normal receipt creation, your device sends a randomized code made from its fingerprint, plus encrypted recovery data. It doesn't send the plain fingerprint or the random value that opens the code. Keep the original file and the complete receipt for checking. Privacy Policy.
What should be in board meeting minutes?
Common guides list the date, time and place, who attended, whether a quorum was present, the decisions and votes, the approval of the prior minutes, and the signatures of the chair and secretary. Check your bylaws and state law for what is required.
Source summary as of October 30, 2026. Check the current source and its scope.
Context for this answerWhen should minutes be approved?
Guides suggest sending the draft to members within days and approving it at the next meeting, then recording the approval date and signatures. Your bylaws may set the rule.
Source summary as of October 30, 2026. Check the current source and its scope.
Context for this answerDoes a time receipt prove my meeting happened?
A completed time receipt shows that the exact selected file existed by the independently witnessed time. You can check whether a later copy has the same bytes. It does not establish creation time, authorship, identity, event order, location or the truth of the contents.
Source summary as of October 30, 2026. Check the current source and its scope.
Context for this answerCan minutes be kept electronically?
In Delaware, a corporation may keep its minute books electronically if they can be printed in readable form, and an accurate printout is treated as an original. Other states differ.
Source summary as of October 30, 2026. Check the current source and its scope.
Context for this answerWhy would anyone question when minutes were written?
Courts have dealt with consents and resolutions found to be backdated, and with minutes kept irregularly. A dated record of the signed file removes one argument over timing.
Source summary as of October 30, 2026. Check the current source and its scope.
Context for this answerDo my minutes get uploaded to Timevolt?
Your file stays on your device. During normal receipt creation, your device sends a randomized code made from its fingerprint, plus encrypted recovery data. It doesn't send the plain fingerprint or the random value that opens the code. Keep the original file and the complete receipt for checking.
Will a court accept a time receipt?
Courts and other bodies decide what evidence they accept. Federal rules allow files to be authenticated by digital identification with a qualified person's certification, but a receipt does not replace that.
Source summary as of October 30, 2026. Check the current source and its scope.
Context for this answerShould I date the draft or the signed final?
The signed, approved version is the one disputes turn on. Get a receipt for it, and keep receipts for earlier drafts if the sequence might matter.
The file tester runs on your device. It does not issue a timestamp or take a payment.
Keep the records you already have.
Keep your original files and any existing official records while the receipt service is being prepared.