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Timevolt / Legal hold notice issued and each custodian acknowledgment dated
Legal / eDiscovery

Legal hold tracking checklist: retain the notice, delivery records, responses and follow-up versions.

Legal hold tracking checklist: retain the notice, delivery records, responses and follow-up versions. Keep your original source records together, then date the exact files. It does not prove identity, authorship, sending, location, truth, legal validity or who wins a dispute.

Try a file locally

Your photos and files stay on your device, so keep them.

EXAMPLE
Legal hold notice issued and each custodian acknowledgment dated
1 Nov 2026
Authority time: 14:02 UTC · example
Bitcoin block time: 14:10 UTC · example
Last checked: 15:02 UTC · example
✓ Dated◆ Permanent
Now keep it safe: three things
  1. Keep your photos and files unedited. The receipt only matches the originals. Put them in an album such as “My records”.
  2. Save this receipt to your camera roll.

    Keep the receipt file too. The image is a handy copy; checking needs the file.

  3. Email it to yourself.Email it to myself

    Your mail app opens a draft. Attach your receipt image and receipt file. Don’t attach your photos or documents. Timevolt does not send it or know whether it was sent.

Your record, one step at a time.

Your photos and files stay on your device, so keep them.

Local preview: files are fingerprinted here. Notes and progress stay in this browser. Keep downloaded copies; browser storage is not a backup.

0 items
How?

Add the exact original files for this part of the record. Keep them unchanged; a different export or edit has a different fingerprint.

Add link and screenshots

The link is recorded, not fetched or verified.

    0 items
    How?

    Record the date, time, place and who you spoke to. New notes are saved separately rather than editing an old note.

    How to keep notes that hold up
    Write it down

    By making a receipt you agree to the Terms and Privacy Policy. The Bitcoin record is permanent.

      By making a receipt you agree to the Terms and Privacy Policy. The Bitcoin record is permanent.

      How to keep notes that hold up

      Write notes as soon as you can. Keep the original account rather than replacing it later; the venue decides what weight it gets.

      1. Write it down straight away, on paper or in the box on a step.
      2. Put the date, time and place at the top, and who you spoke to.
      3. Use their words where you can; separate what you saw from what you were told.
      4. Sign or initial a paper note, photograph it and add the photo.
      5. Never edit an old note. Add a new dated entry when something changes. A device save time is not independent time evidence or proof of event order.
      Legal hold notice issued and each custodian acknowledgment dated
      Legal hold notice issued and each custodian acknowledgment dated

      01 · Keep the exact files

      Keep the original files for legal hold notice issued and each custodian acknowledgment dated. Include any existing photos, signed records and source-system exports.

      Records to keep: Notice text, custodian list, each acknowledgment

      Legal hold notice issued and each custodian acknowledgment dated

      02 · Date the file’s code

      Your device fingerprints the selected file or manifest. Dated follows an independent timestamp; Permanent follows Bitcoin anchoring.

      An independent time, tied to the exact bytes.

      Legal hold notice issued and each custodian acknowledgment dated

      03 · Keep the evidence

      Keep the original files and complete receipt separately, alongside any existing venue, signature and workflow records.

      Keep the originals too. A changed or compressed copy has a different fingerprint.

      Try a file. It stays here.

      Make a test receipt on this device.

      By making a receipt you agree to the Terms and Privacy Policy. The Bitcoin record is permanent.

      or drop a file here

      Real cases: why the saved copy matters.

      Real cases where dated records mattered. We don’t claim a time receipt would have changed the result.

      US Third Circuit · 2019

      Hold reminders do not ensure emails are kept

      A firm sent record holds and reminders to confirm them, yet a boss ordered key emails deleted. The appeal court refused to give the other side a win without a trial. It ordered a new trial because expert proof about the lost emails had been wrongly kept out.

      Summarized on Oct 29, 2026

      Read the source ›
      US Northern Illinois · 2021

      Written holds need follow through on saving files

      Lawyers failed to send written record holds, stop files being deleted or oversee gathering them. The court ordered more searches, sharing of files, limits on evidence and fees. It refused a win without trial for the other side at that stage.

      Summarized on Oct 29, 2026

      Read the source ›

      Related cases

      US Southern New York · 2016

      Keep the original email addresses when sharing evidence

      Related: altered email evidence

      A party changed email addresses in copies used as proof. The court found the edits were made on purpose, kept the changed copies out and ordered costs of proving this. It refused the other penalties sought.

      Summarized on Oct 29, 2026

      Read the source ›

      What courts, schemes and regulators say.

      Positions below refer to the cited rule or record type, not endorsement of Timevolt. This service is not represented as an eIDAS qualified timestamp provider. A non-qualified timestamp does not receive the qualified timestamp presumption.

      Needs something else · US federal civil litigation; December 1,2025 rules

      Federal Rules of Civil Procedure 37(e)

      Reasonable preservation of relevant electronic information

      Loss of information that should have been preserved, unreasonable steps and inability to restore/replace trigger analysis. Prejudice and intent govern different remedies; acknowledgment alone is no safe harbour. A receipt does not preserve source records or suspend deletion.

      Source summary as of 2026-10-29. Check the current source and applicable local rules.

      Read the source
      Needs something else · US federal judiciary education; historical2017/2019 guide

      Federal Judicial Center

      Preservation when litigation reasonably anticipated

      Educational guide explains hold and preservation may be needed before complaint; case-specific scope and rules govern. Guide is not a universal command to collect every acknowledgment or a third-party receipt endorsement.

      Source summary as of 2026-10-29. Check the current source and applicable local rules.

      Read the source

      Other ways to do this

      Prices change. Check each provider’s site for current prices and service details.

      • Everlaw legal holds

        Tracks notices, questionnaire-response exports, archived edits and chronological event logs.

        Visit site

      • ServiceNow legal hold notification

        Provides Matter-intake workflow for legal hold notifications.

        Visit site

      Related workflows.

      Quarterly user access review: the reviewer list, decisions and removals frozen as submittedAccess or license request, manager approval and grantQuarterly user access review: the list shown to the reviewer, each keep/remove decision and proof removals happenedHuman-in-the-loop approval before an AI agent executes a high-impact action (refund, payment instruction, production change, customer message)Who was physically present at a members' or condo board meetingHuman-made process record

      Proves / Doesn’t prove

      Proves

      A completed time receipt shows that the exact selected file existed by the independently witnessed time. You can check whether a later copy has the same bytes. It does not establish creation time, authorship, identity, event order, location or the truth of the contents.

      Doesn’t prove

      It does not prove identity, authorship, sending, location, truth, legal validity or who wins a dispute.

      It does not prove identity, authorship, sending, location, truth, legal validity or who wins a dispute.

      These are the bounds of a completed proof. The local tester does not establish any time. The chosen court, scheme or regulator decides what to accept.

      Questions, answered plainly.

      Your file stays on your device. During normal receipt creation, your device sends a randomized code made from its fingerprint, plus encrypted recovery data. It doesn't send the plain fingerprint or the random value that opens the code. Keep the original file and the complete receipt for checking. Privacy Policy.

      Does acknowledgment prove staff preserved the records?

      No. The opened appeal involved reminders requiring acknowledgment and later email deletion.

      Source summary as of October 30, 2026. Check the current source and its scope.

      Context for this answer
      Is three days a universal reminder deadline?

      The federal rule specifies preservation standards and remedies, not a universal three-day acknowledgment reminder.

      Source summary as of October 30, 2026. Check the current source and its scope.

      Context for this answer
      Does a dated notice stop deletion automatically?

      The Illinois order describes failures to give deletion instructions and supervise collection; operational preservation remains necessary.

      Source summary as of October 30, 2026. Check the current source and its scope.

      Context for this answer
      Can the response history change?

      Everlaw keeps prior questionnaire responses when edited and provides dated exports; retain the original event history.

      Source summary as of October 30, 2026. Check the current source and its scope.

      Context for this answer
      Can a hold start before a case is filed?

      FJC guidance explains preservation can arise when litigation is reasonably anticipated, before a complaint. Case-specific advice is needed.

      Source summary as of October 30, 2026. Check the current source and its scope.

      Context for this answer

      The file tester runs on your device. It does not issue a timestamp or take a payment.

      Keep the records you already have.

      Keep your original files and any existing official records while the receipt service is being prepared.