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Keep each manual journal entry, support file and recorded approval version together before posting.

Keep each manual journal entry, support file and recorded approval version together before posting. Keep your original source records together, then date the exact files. It does not establish accurate accounting, approver identity or authority, genuine approval, posting, separation of duties or regulatory compliance.

Try a file locally

Your photos and files stay on your device, so keep them.

EXAMPLE

Manual journal entries: preparer and approver sign-offs fixed before posting

1 Nov 2026

Authority time: 14:02 UTC · example
Bitcoin block time: 14:10 UTC · example
Last checked: 15:02 UTC · example

✓ Dated◆ Permanent

Now keep it safe: three things

Keep your photos and files unedited. The receipt only matches the originals. Put them in an album such as “My records”.
Save this receipt to your camera roll.
Keep the receipt file too. The image is a handy copy; checking needs the file.
Email it to yourself.Email it to myself
Your mail app opens a draft. Attach your receipt image and receipt file. Don’t attach your photos or documents. Timevolt does not send it or know whether it was sent.

Your record, one step at a time.

Your photos and files stay on your device, so keep them.

Local preview: files are fingerprinted here. Notes and progress stay in this browser. Keep downloaded copies; browser storage is not a backup.

1. Entry lines, support file, preparer and approver0 items

How?

Add the exact original files for this part of the record. Keep them unchanged; a different export or edit has a different fingerprint.

Add files

Add link and screenshots

Link to recordAdd screenshots

The link is recorded, not fetched or verified.

2. Write down anything you need to remember0 items

How?

Record the date, time, place and who you spoke to. New notes are saved separately rather than editing an old note.

How to keep notes that hold up

Write it down

New note

By making a receipt you agree to the Terms and Privacy Policy. The Bitcoin record is permanent.

Photo of note

By making a receipt you agree to the Terms and Privacy Policy. The Bitcoin record is permanent.

How to keep notes that hold up

Write notes as soon as you can. Keep the original account rather than replacing it later; the venue decides what weight it gets.

Write it down straight away, on paper or in the box on a step.
Put the date, time and place at the top, and who you spoke to.
Use their words where you can; separate what you saw from what you were told.
Sign or initial a paper note, photograph it and add the photo.
Never edit an old note. Add a new dated entry when something changes. A device save time is not independent time evidence or proof of event order.

Manual journal entries: preparer and approver sign-offs fixed before posting

01 · Keep the exact files

Keep the original files for manual journal entries: preparer and approver sign-offs fixed before posting. Include any existing photos, signed records and source-system exports.

Records to keep: Entry lines, support file, preparer and approver

Manual journal entries: preparer and approver sign-offs fixed before posting

02 · Date the file’s code

Your device fingerprints the selected file or manifest. Dated follows an independent timestamp; Permanent follows Bitcoin anchoring.

An independent time, tied to the exact bytes.

Manual journal entries: preparer and approver sign-offs fixed before posting

03 · Keep the evidence

Keep the original files and complete receipt separately, alongside any existing venue, signature and workflow records.

Keep the originals too. A changed or compressed copy has a different fingerprint.

Try a file. It stays here.

Make a test receipt on this device.

By making a receipt you agree to the Terms and Privacy Policy. The Bitcoin record is permanent.

Choose a file

or drop a file here

Real cases: why the saved copy matters.

Real cases where dated records mattered. We don’t claim a time receipt would have changed the result.

US federal · 2015

Support manual entries with real accounting reasons

A watchdog said a firm made account entries with no sound basis and misled its outside auditor. The firm settled without admitting or denying the findings. It accepted penalties.

Summarized on Oct 29, 2026

Read the source ›

US federal · 2020

Check unusual entries and keep within approval limits

A watchdog said a firm had weak checks over odd entries, price changes and credit above set limits. The firm accepted penalties in a deal. It did not admit or deny the findings.

Summarized on Oct 29, 2026

Read the source ›

Related cases

What courts, schemes and regulators say.

Positions below refer to the cited rule or record type, not endorsement of Timevolt. This service is not represented as an eIDAS qualified timestamp provider. A non-qualified timestamp does not receive the qualified timestamp presumption.

Needs something else · US PCAOB financial-statement audits

PCAOB

AS 2401 journal-entry and adjustment testing

Auditors consider management override and test relevant entries and adjustments. This does not impose one universal approval workflow or deem a timestamp sufficient.

Source summary as of 2026-10-29. Check the current source and applicable local rules.

Read the source

Needs something else · NetSuite configured journal-entry workflow

Oracle NetSuite

Journal Entry Basic Approval Template

Actual configured routing and permissions govern. This basic template allows approval by a supervisor or administrator, and self-approval where the creator has no supervisor; approved records remain editable by administrators. An external time receipt neither approves nor posts an entry.

Source summary as of 2026-10-29. Check the current source and applicable local rules.

Read the source

Needs something else · US PCAOB audit engagements

PCAOB

AS 1215 documentation context

Retained auditor documentation must explain work and review, rather than merely show an old file. Auditor scope and future amendments remain separate from company policies.

Source summary as of 2026-10-29. Check the current source and applicable local rules.

Read the source

Other ways to do this

Prices change. Check each provider’s site for current prices and service details.

Sage Intacct approvals
Provides a native journal-approval configuration and recorded decisions.
Visit site
NetSuite approval workflow
Provides a journal-entry approval template within the ERP and its permissions.
Visit site
BlackLine financial close
Provides broader close and supporting-record workflow.
Visit site

Related workflows.

Proves / Doesn’t prove

Proves

A completed time receipt shows that the exact selected file existed by the independently witnessed time. You can check whether a later copy has the same bytes. It does not establish creation time, authorship, identity, event order, location or the truth of the contents.

Doesn’t prove

It does not establish accurate accounting, approver identity or authority, genuine approval, posting, separation of duties or regulatory compliance.

These are the bounds of a completed proof. The local tester does not establish any time. The chosen court, scheme or regulator decides what to accept.

Questions, answered plainly.

Your file stays on your device. During normal receipt creation, your device sends a randomized code made from its fingerprint, plus encrypted recovery data. It doesn't send the plain fingerprint or the random value that opens the code. Keep the original file and the complete receipt for checking. Privacy Policy.

What belongs with an approval record?

As recordkeeping context, preserve the entry, its support and recorded workflow decision. Oracle's basic template describes routing and permissions; it does not prescribe a complete evidence package.