Banking and retail operations

Index the existing count sheet, two-person sign-offs and exception records.

Index the existing count sheet, two-person sign-offs and exception records. Keep your original source records together, then date the exact files. It does not prove identity, authorship, truth, location, sending, receipt, consent, approval, completeness, rights or the outcome.

Try a file locally

Your photos and files stay on your device, so keep them.

EXAMPLE

Two-person cash count and vault open/close under dual control, each person co-signing the count

1 Nov 2026

Authority time: 14:02 UTC · example
Bitcoin block time: 14:10 UTC · example
Last checked: 15:02 UTC · example

✓ Dated◆ Permanent

Now keep it safe: three things

Keep your photos and files unedited. The receipt only matches the originals. Put them in an album such as “My records”.
Save this receipt to your camera roll.
Keep the receipt file too. The image is a handy copy; checking needs the file.
Email it to yourself.Email it to myself
Your mail app opens a draft. Attach your receipt image and receipt file. Don’t attach your photos or documents. Timevolt does not send it or know whether it was sent.

Your record, one step at a time.

Your photos and files stay on your device, so keep them.

Local preview: files are fingerprinted here. Notes and progress stay in this browser. Keep downloaded copies; browser storage is not a backup.

1. Original files for this record0 items

How?

Add the exact original files for this part of the record. Keep them unchanged; a different export or edit has a different fingerprint.

Add files

Add link and screenshots

Link to recordAdd screenshots

The link is recorded, not fetched or verified.

2. Write down anything you need to remember0 items

How?

Record the date, time, place and who you spoke to. New notes are saved separately rather than editing an old note.

How to keep notes that hold up

Write it down

New note

By making a receipt you agree to the Terms and Privacy Policy. The Bitcoin record is permanent.

Photo of note

By making a receipt you agree to the Terms and Privacy Policy. The Bitcoin record is permanent.

How to keep notes that hold up

Write notes as soon as you can. Keep the original account rather than replacing it later; the venue decides what weight it gets.

Write it down straight away, on paper or in the box on a step.
Put the date, time and place at the top, and who you spoke to.
Use their words where you can; separate what you saw from what you were told.
Sign or initial a paper note, photograph it and add the photo.
Never edit an old note. Add a new dated entry when something changes. A device save time is not independent time evidence or proof of event order.

Two-person cash count and vault open/close under dual control, each person co-signing the count

01 · Keep the exact files

Keep the original files for two-person cash count and vault open/close under dual control, each person co-signing the count. Include any existing photos, signed records and source-system exports.

Records to keep: Existing capture-system and sign-off records

Two-person cash count and vault open/close under dual control, each person co-signing the count

02 · Date the file’s code

Your device fingerprints the selected file or manifest. Dated follows an independent timestamp; Permanent follows Bitcoin anchoring.

An independent time, tied to the exact bytes.

Two-person cash count and vault open/close under dual control, each person co-signing the count

03 · Keep the evidence

Keep the original files and complete receipt separately, alongside any existing venue, signature and workflow records.

Keep the originals too. A changed or compressed copy has a different fingerprint.

Try a file. It stays here.

Make a test receipt on this device.

By making a receipt you agree to the Terms and Privacy Policy. The Bitcoin record is permanent.

Choose a file

or drop a file here

Real cases: why the saved copy matters.

Real cases where dated records mattered. We don’t claim a time receipt would have changed the result.

Texas United States · 2020

Use current cash counts rather than copied balances

A teller reused old cash figures and admitted theft and changed balances after a surprise count. An order set a ban from bank work to start unless a hearing was requested in time. Later hearing or change status was not checked.

Summarized on Oct 29, 2026

Read the source ›

Mississippi United States · 2012

Cash count failures left insurance coverage disputed

An insurer and bank disputed cover after paired counts were missed and cash was short. The court refused early wins, allowed more defences and fact gathering, but kept a loss admission in place. The court had not yet decided who must pay for the loss.

Summarized on Oct 29, 2026

Read the source ›

Sixth Circuit United States · 1994

Compare the cash counted with the recorded balance

Two tellers counted less cash than the recorded balance. A worker challenged use of a confession and other trial steps. The appeal court kept guilty findings for taking bank funds and making false entries.

Summarized on Oct 29, 2026

Read the source ›

What courts, schemes and regulators say.

Positions below refer to the cited rule or record type, not endorsement of Timevolt. This service is not represented as an eIDAS qualified timestamp provider. A non-qualified timestamp does not receive the qualified timestamp presumption.

Needs something else · United States credit union supervision

NCUA examiner cash procedures

Examiners check specified vault and ATM dual controls, signed cash memos and surprise counts.

Current published examiner guidance last updated October 14, 2021; actual controls and board-approved procedures remain necessary. A private receipt is not a substitute for a count or signatures.

Source summary as of 2026-10-29. Check the current source and applicable local rules.

Read the source

Needs something else · University of Utah United States

University cash-control best practices

Two employees should count department cash together; daily reconciliation and separate duties also described.

Institutional guidance only, not a universal rule for banks or retailers. No private timestamp endorsement.

Source summary as of 2026-10-29. Check the current source and applicable local rules.

Read the source

Other ways to do this

Prices change. Check each provider’s site for current prices and service details.

M3t Vault
Provides ticket images, vault balances and variance records.
Visit site
Wolters Kluwer daily cash sheet
A spreadsheet for reconciling daily cash records.
Visit site
Sands paired cash-count form
A cash-count form with space for two signatures and a date.
Visit site

Related workflows.

Proves / Doesn’t prove

Proves

A completed time receipt shows that the exact selected file existed by the independently witnessed time. You can check whether a later copy has the same bytes. It does not establish creation time, authorship, identity, event order, location or the truth of the contents.

Doesn’t prove

It does not prove identity, authorship, truth, location, sending, receipt, consent, approval, completeness, rights or the outcome.

These are the bounds of a completed proof. The local tester does not establish any time. The chosen court, scheme or regulator decides what to accept.

Questions, answered plainly.

Your file stays on your device. During normal receipt creation, your device sends a randomized code made from its fingerprint, plus encrypted recovery data. It doesn't send the plain fingerprint or the random value that opens the code. Keep the original file and the complete receipt for checking. Privacy Policy.

Does dating a count sheet verify its total?

No. NCUA guidance addresses actual counts, signed memos and reconciliation controls; a file date cannot perform those checks.